Your Guide to Getting the Most of Your Timesheet System

For recruiters, the timesheet process is vital to their business but is also one of the most time consuming and troublesome admin tasks carried out. It's essential to follow good practices when dealing with timesheets to make the most of any system. Failing to do so can create a lot of difficulties and stress, both for workers, clients and recruiters.

This article provides advice on how to best use timesheets to make sure the process is efficient and effective. Keep reading below. 

Conduct Regular Reviews

Reviewing timesheets regularly helps ensure that mistakes or inaccuracies are noticed and fixed quickly. This is important as any errors that are not addressed quickly can have a negative effect on the payroll and invoicing processes.

It's essential to go over timesheets regularly to identify any recurring issues. Reviewing timesheets on an ongoing basis makes it possible to detect suspicious behaviour. If a worker's hours appear irregular, it may be worthwhile to look closely and determine if any fraudulent activity has occurred.

Have Clear Expectations

Without clear expectations, workers may not understand the importance of accurate time tracking. This could lead to errors in their timesheets, which can cause financial losses for the business. To avoid this, recruiters should ensure their workers know what is expected of them regarding time tracking. This will help ensure that mistakes are kept to a minimum and that any losses are minimised.

It is important to explain what is expected from workers and clients concerning timesheets. Make sure they understand the frequency of submitting and approving their timesheets and deadlines that must be met, the data that should be included, and how they should track their time. This will help them be more organised and ensure that they are submitting accurate information in a timely manner.

Invest in Automation

Manual timesheets can involve a lot of guesswork and mistakes. For example, a worker may forget to clock in or out for their lunch break or miscalculate the number of hours they worked on a particular day. This can lead to inaccurate records and make it difficult to keep track of worker hours.

Automating your timesheet process can help save time and money. One option is to use time-tracking software, which is integrated with payroll and accounting systems. This makes it easier for workers to enter their hours and for clients to review and approve them but these are often only available to permanent members of staff. Another option is to use a web-based timesheet system. This allows workers to enter their time directly into the system, and clients can easily review and approve the timesheets. This helps streamline the process and saves time and money.

Stay Consistent

If businesses want to track worker time accurately, it is vital to remain consistent with the timesheet process. This will make it easier to measure worker attendance and can help clients to see how productive you have been. Without consistent timesheets, workers may overestimate their accomplishments and be unaware of how many hours they've actually worked.

Developing a structure to monitor time and following it consistently is essential. Discover the approach that best suits the business and remain committed to it. Whether it's jotting down hours on paper, adding hours to a spreadsheet or using a digital time-tracking app, stick with the system the business decides on. 

Conclusion

Implementing a timesheet system can significantly improve associated business processes and keep track of worker hours. It allows clients to accurately monitor the hours worked by each worker and help to manage budgets while helping recruiters to simplify and speed up payroll and invoicing processes.

It also provides a secure platform for storing and accessing worker data and can help ensure compliance with labour laws. By taking the time to understand business needs and selecting the right timesheet system, businesses can maximise the benefits and get the most out of their timesheet system.

Are you looking for timesheet management software? Check out Quadzu. We digitise the recruitment process from finding, registering and managing applicants to adding bookings and scheduling to managing timesheets and real-time reporting for informed decision-making. Book a demo!