How Can You Use Your Timesheet Properly?: A Management Guide

Timesheet management is the process of tracking and managing employee’s time and activities.  It involves monitoring how employees spend their time, analysing the time-tracking results, and ensuring that employees are using their time effectively and efficiently.  This helps staffing agencies understand how resources are being used and to identify areas where employees may need more time or assistance. 

In the past, timesheets were typically a headache.  They were usually handwritten or printed on paper and were tedious to manage.  They could also get lost or destroyed easily.  Thanks to today's technology, timesheet management is much, much easier.

In this guide, we'll give you a quick overview of uses for your timesheet and how you can manage it efficiently.

Where Can You Use Your Timesheet Data?

1) Payroll

Your timesheet data is crucial to your payroll process.  It helps you track employee hours worked, overtime, and other important information.  This data is then used to calculate your employee's wages. 

Time tracking is a way of making sure employees are working the hours that have been agreed upon in their contract.  It involves keeping track of how many hours an employee works each day, week, or month.  This data can then be used to ensure that employees are getting paid the appropriate amount for the work they do, based on how many hours they worked.

2) Attendance Management

Time tracking can also be used for attendance management. This involves tracking when employees come in and out of the workplace.  This data can then be used to inform decisions about staffing levels, scheduling, and other related decisions.

Alternatively, this can also be used to track absenteeism and helps employers stay informed about which employees are taking more time off than is allowed in their contract.  This data can then be used to make decisions about how to approach the issue and ensure that employees are following the rules.

3) Billing and Invoicing

Time tracking can also be used for billing and invoicing purposes.  This involves tracking the amount of time employees spend working on specific tasks or projects.  This data can then be used to generate invoices which allows companies to accurately bill for the provided services and ensure that employees are being paid for the work they are doing.

Some timesheet management software allows you to set preferable billing rates for different types of work, and the system will automatically calculate billable amounts for you based on the number of hours invested in disparate services.

4) Legal Compliance

In many countries, their domestic Department of Work and Pensions or Department of Labour would require employers to keep accurate records of hours worked.  This includes tracking time worked, overtime, and other paid time off.  Time-tracking software can help staffing agencies ensure they are in compliance with labour laws and regulations.

By tracking employee hours, agencies can ensure they are paying the correct amount of wages and are meeting all applicable labour laws.  This can also help avoid costly fines and other penalties for non-compliance.

Conclusion

Timesheet management is an important part of a successful staffing agency.  It allows for accurate tracking of employee hours worked and helps to ensure that payroll is processed accurately and on time.

Quadzu can help you optimise your timesheet workflow through our timesheet management module along with other functions that will allow you to streamline your staffing, onboarding and worker management practices, and data more efficiently.  Get in touch with us today to learn how.