Your Guide to Avoiding the Wrong Applicant Tracking System

In today’s competitive job market, recruitment has become more challenging than ever. Recruiters have to deal with a lot of applications and they need an efficient system that can streamline the process. 

This is where Applicant Tracking Systems (ATS) come in. An ATS can help you manage track applicants, and automate recruiting processes. However, choosing the wrong ATS can be costly for your business. In this article, we will discuss ways for recruiters to avoid selecting the wrong Applicant Tracking System.

Identify Your Needs

The first step in choosing the right ATS is identifying your needs. What features do you need in an ATS? What problems are you trying to solve? Do you need a system that can manage compliance and training records, track communication with candidates, or automate your recruitment process? 

Do Your Research

Before choosing an ATS, you need to research different options. There are many systems on the market, and not all are created equal. Look for reviews and feedback from other recruiters who have used the software you're researching. 

Check the features and pricing of different ATS to see which one fits your budget and requirements. You can also ask for recommendations from your industry peers who have experience using an ATS.

Consider Integration

An ATS should be able to integrate or replace existing systems and other tools you use in your recruitment process. For example, if you use a job board or social media platform to post job openings, your ATS should be able to integrate with those platforms and make the advertising process more efficient. Integration ensures that your recruitment process is streamlined and that all data is centralised in one place. This also helps to eliminate duplicate data entry and saves time.

Check for User-Friendlines

Your ATS should be user-friendly and easy to use. It should have a simple interface that is easy to navigate. The ATS should also be mobile-friendly, as many recruiters work remotely or on the go. 

A good ATS should have a dashboard that displays essential metrics, such as the number of completed registrations received, the number of these registrations that have been verified as eligible to work and pertinent information for the user like tasks that need to be carried out and compliance expirations. This helps you to track your recruitment process, operational tasks for the day and identify areas that need improvement.

Look for Customer Support

Finally, you should choose an ATS that provides excellent customer support. The ATS vendor should offer support through various channels, such as phone, email, or via a helpdesk system. They should also offer training and resources to help you get started with the software. A good ATS vendor should be responsive to your queries and provide timely solutions to any issues you may encounter.

Final Thoughts

Choosing the right ATS is crucial for the success of your recruitment company. By addressing the topics suggested in this article, you can avoid selecting the wrong ATS and make an informed decision that meets the specific needs of your business. Keep in mind that an ATS is an investment, and it's important to choose a system that will help you streamline your recruitment process, save time and resources, find the best candidates for your organisation and, ultimately, be flexible enough to grow with your business.

Remember to identify your needs, research different options, consider integration with other software applications and tools, check for user-friendliness, and look for vendors that provide excellent customer support. By doing so, you can ensure that your recruitment process is efficient, effective, and optimised for success. 

Do you need help with applicant tracking? Check out Quadzu. We digitise the recruitment process from finding, registering, and managing applicants to adding bookings and scheduling to managing timesheets and real-time reporting for informed decision-making. Book a demo!