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What You Need to Know about Finding the Right ATS System

March 14, 20233 min read

As hiring processes become more complex, recruitment companies are turning to Applicant Tracking Systems (ATS) to streamline their recruitment efforts. By automating repetitive tasks, an ATS allows recruiters to focus on what they do best - finding the right candidate for the job. However, not all ATS are created equal.

In this guide to Applicant Tracking Systems, we'll explore what an ATS system is, how it works, and how to find the right system for your needs.

What Is an ATS System?

An Applicant Tracking System (ATS) is a software application used to automate and streamline the recruitment process. An ATS is designed to track, store, and manage job applications, resumes, and other candidate information. They can also be used to post job openings, search for candidates that meet specific criteria, and match them with open positions.

An ATS helps recruiters save time and effort by automating tedious tasks such as job board posting and scouring job boards for responses. By streamlining the hiring process, an ATS can help organisations find the right candidate quickly and efficiently, especially if you are looking to fill out short to medium term positions.

How Does an ATS System Work?

Among other things, an ATS works by storing data against a candidate record or job board postings to capture relevant information, such as work experience and education. The system stores this information in a searchable database, allowing recruiters to quickly and easily search for candidates that meet specific criteria. An ATS can also automate many of the repetitive tasks associated with recruitment, such as sending follow-up emails and scheduling interviews.

Benefits of Using an ATS System

The benefits of using an ATS system are numerous but here are just a few:

1. Increased Efficiency

By automating many of the repetitive tasks associated with recruitment, an ATS allows recruiters to focus on more strategic tasks, such as candidate selection and engagement.

2. Improved Candidate Experience

An ATS can provide candidates with a seamless application process, ensuring that applications are received and reviewed promptly.

3. Better Hiring Decisions

By providing recruiters with a searchable database of candidates, an ATS can help ensure that the right candidate is selected for the job.

Finding the Right ATS System

When it comes to finding the right ATS for your needs, there are a few key factors to consider:

1. User Interface

The user interface of an ATS is critical for a successful hiring process. The system should be easy to navigate and understand, allowing recruiters to quickly and efficiently source and review applicants.

2. Cost

An ATS can be expensive, so it’s important to consider the cost of the system before making a final decision. It’s also important to factor in any additional costs, such as training and maintenance.

3. Scalability

The ATS should be able to easily scale with the agency's growth. It should be able to handle a large volume of applicants and clients.

4. Support

The ATS should offer reliable customer service, technical support and ongoing development. This will ensure that any issues or requests that arise can be quickly and effectively addressed.

Conclusion

The right ATS is one of the most important investments a recruitment agency can make. An ATS can help recruiters reduce time to hire, improve communication between candidates and employers, and reduce manual work associated with hiring processes. 

That's why you should work with Quadzu for all your Applicant Tracking System needs! You can count on us to help you digitise the recruitment process, from finding, registering, and managing applicants to adding bookings, scheduling and timesheet management. Reach out to us to learn more.

Alastair Mackenzie

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